Over the past few days we have received an influx of promotional marketing material – one reads “Massive changes have come to the workplace. In the past weeks, these times of uncertainty require your workforce to be flexible and resilient, and to reskill for the changes ahead.” It went on to say; “The most successful organisations are the ones that can navigate uncertainty, tackle challenges and pull together to drive innovation.”
Well I think we can all say we are currently facing uncertainty and challenges that we have never personally imagined or experienced before. Every day people are having to change ways of living and working. There is a lot of fear, concern, confusion and sorrow out there about how lives are being affected and changed and the impact this pandemic is having on all of us, right round the world. For those lucky enough to generate an income, it is hard to focus when we don’t know what the next moment will bring and we hear so much negative news.
During this time it is heartening to hear from clients, their stories of adaptation; learning about remote working set-ups; what it’s like to work along-side or opposite a partner (pets included) and what can be accomplished through on-line platforms such as Zoom, Skype etc. Interestingly for a number of our clients, especially in Local and State Government, internal discussions are taking place around a key question; “What is an essential service?”
For Team Leaders, Supervisors, Managers and Directors discussing tougher questions such as, ‘Is our role essential and what is our purpose?’ can evoke a lot of fear for already anxious staff. People have heightened levels of emotions related to remote working, the challenges of home schooling, what to do over the up-coming holiday period and how to care for the vulnerable, including elderly parents. We also have a generation of people in management and supervisory positions with family members at home who are facing their first experience of a recession / major economic downturn. It is an incredibly difficult time for everyone right now and for many, the discomfort that people now feel is similar to grief. We feel the world has changed, and it has. We trust this is temporary, but we don’t know how long for, it doesn’t feel that way and we realise things will be different in the future.
This is a challenging time for people leaders with emotions for everyone running high and very close to the surface. It is important that Team Leaders, Supervisors, Managers and Directors let people constructively vent their feelings and be heard more than ever. Displaying empathy now is critical for staff to feel they are supported, understood and truly listened to, which means listening carefully and acknowledging feelings and not judging or dismissing emotions.
So what can people leaders do or say to support and assist staff:
- Let people constructively vent their feelings without interrupting and validate feelings.
- Focus on single-tasking as opposed to multi-tasking. There can be many distractions for staff whilst working remotely so when on the phone or online system the focus has to be on the other person and what they are saying. This can be a challenge when others may also be at home working, schooling and/or there are distractions in the background. Using headphones, minimising other applications, turning off other mobile devices and “ping” notifications, shutting doors and thoughtful workspace arrangements may help here.
- We often say take a deep breath when things are overwhelming and this is a great thing to do to calm the mind, support physical health and aid regaining focus. We would encourage you and others to BREATHE maybe use a meditation app that might work for you and/or your staff. Ask people “What can we both do to help support you focus and to feel OK this week?” and commit to making this part of a weekly check-in.
- Maintain team rituals. Consider what can still be done to celebrate monthly birthdays to accommodate social distancing or Friday social drinks via on-line platforms. A number of clients are encouraging staff within teams to share a happy picture each day and/or week. I’ve even heard of a remote team wearing the same colour top on a particular day. The team are based in Orange, NSW. I’m not sure the colour was orange!
- Help people with paradigms of control. What are staff concerned about but cannot control? What can be influenced and what can be controlled? Coach people on actions that can be controlled to build their sphere of influence. Support people to focus on what can be achieved in the week and/or a day. Celebrate daily completion of a will-do list as opposed to focusing on the never ending to-do list.
- If appropriate now could be time to work on those jobs or tasks the team always means to do but doesn’t have time for. Try asking “What work or jobs have we often wanted to do, systems to improve or cheat sheets to develop but lacked the time, that we could start on now?”
- If you decide your team may not be seen as an essential service you can focus staff on seeing how they can help others and feel useful. Try finding this out by asking “What can we do this week to make ourselves useful and supportive to the organisation and our other colleagues?”
- This is a time for us to be kind to ourselves and others, to praise and appreciate our colleagues and our amazing front-line workers. Patience while we all work it out is important. Recognise people and provide sincere positive feedback “I know it has been a really tough couple of weeks with the transition to this way of working. Thanks for quickly adapting and having things up and running.”
Reaching out for help is a sign of strength. Please feel free to reach out to us at any time if you need assistance. Look after yourself, your teams and your colleagues in the coming weeks and/or months. Our thoughts are with you. Keep safe and socially conscious – Sarah and Patricia
The following Harvard Business Review articles below have some great suggestions to help: